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Recruitment:
Guidelines for Hiring Committees - Screening & Interviewing Guidelines
PeopleAdmin Online Recruitment System- Manager's web site
Recruitment/Hiring Committee Chair Responsibilities Checklist - Non Faculty Recruitments
Recruitment/Hiring Committee Chair Responsibilities Checklist - Faculty Recruitments
Abbreviated Faculty Recruitment Checklist
Faculty Pre-Recruitment Requisition Form
List of Classified staff volunteering for hiring committees
Interview Questions Database (Find some new questions for interviews!)
Authorization to Check Work History
Criminal History Check (pdf)
Equivalency Statement (pdf)
Reference Check Form (for all positions)
Recruitment Form 3 (This is the hiring document for all positions, with the exception of PT Instructor positions)
Provisional Instructor Approval (pdf) Writable
Regular Instructor Approval (Word)
Approval To Hire Temporary Personnel (Online-Word Version) [2 copies must be submitted]
Approval To Hire Temporary Personnel (Print Word Version) [2 copies must be submitted]
Notice of Appointment-Administrative (pdf) Writable
Notice of Appointment-Special Assignment (pdf) Writable
Notice of Appointment - Teaching PT (Word)
Irregular Wage Salary Schedule
Employee Related Forms:
New Hire Required Documentation Info Sheet (Great tool for Supervisors!)
Orientation Checklist for Supervisors
W-4 Form (pdf)
I-9 Form (pdf) Writable
New Employee Payroll Information (pdf)
Name Change Instructions
New Hire Acknowledgement Form
Hourly Time Sheet (pdf)
Work-Study Time Sheet (pdf)
Classified Time Sheet (pdf)
Overtime Authorization (pdf)
Salary Reduction Agreement for 403(b) / TSA accounts
Staff Tuition Waiver Policy
Staff Tuition Waiver Form (on-line version) Staff Tuition Waiver Form (Print version)
403(b) Salary Reduction Agreement
Evaluation:
Administrator Evaluation (htm)
Administrator Evaluation (Word)
Administrator Evaluation Instructions
Annual Appraisal Self Evaluation
Outside Administrator Evaluation Questionnaire (Word)
Classified Performance Appraisal Guidelines (pdf)
Classified Performance Level Guidelines (1-5 rating scale) (pdf)
Classified Performance Appraisal Form (Word Form) Updated 2009
How to Lock/Unlock a Word Form document
Annual Appraisal Self Evaluation (Word)
Classified Reclassification Questionnaire
Faculty Annual Report of Activities (pdf)
Part-Time Faculty Evaluation From (pdf)
Family Medical Leave:
Questions & Answers-FMLA
Questions & Answers-OFLA
FMLA Notice of Eligibility and Rights & Responsibilities
FMLA Certification of Health Care Provider - Employee Condition
FMLA Certification of Health Care Provider - Family Member Condition
FMLA Certification of Qualifying Exigency for Military Family Leave
FMLA Certification for Serious Injury or Illness of Covered Servicemember
FMLA Time Sheet (pdf) Writable
Employee Status Report
Position Descriptions/Reclassification:
Job Description Worksheet Completion Guide
Job Description Worksheet (pdf)
Job Description Template - Part Time Instructor (pdf)
Job Description Template Administrators/Classified (Word)
Job Description Template PT Faculty (Word)
Job Description Template FT Faculty (Word)
09/10 Health Insurance Forms:
Reimbursement Forms -- ODS medical, dental, vision and pharmacy
Reimbursement Form -- Providence
All OEBB forms -- Link to OEBB forms page. Remember that any changes are mode online through the OEBB member module
09/10 Flexible Spending Account Forms - Manley Services:
Reimbursement Form (Health & Dependent Care)
Direct Deposit Enrollment Form
Eligible Expenses List
Change Form (qualifying events only)
08-09 Health Insurance Forms - Providence:
Prescription Reimbursement/Claim Form
Medical Reimbursement/Claims Form
Other Insurance Information and Forms:
Medical Leave Assistance Program (MLAP)
Family Health Insurance Assistance Programs
Leave Forms:
Leave Request
Report of Sick Leave
FMLA Time Sheet (pdf) Writable
Questions & Answers-FMLA
Questions & Answers-OFLA
Miscellaneous:
Consent Agreement - Photographs
Public Records Request Form
Group Life Insurance Enrollment/Beneficiary Form
Safety/Worker's Compensation:
Pre 801 Injury Report Form (no medical treatment)
801 Form (when MEDICAL treatment received)
Employee Status Report
Public Employees Retirement System:
Information from the PERS Web Site
Termination:
Termination Checklist (pdf) Updated 0806
Termination-Resignation Form (TALX)
Authorization to Release Work History / Provide Reference (Word)
Retirement Checklist (pdf)
COBRA - General Information & Employee Rights & Obligations
COBRA - Health Coverage Application